Thank you for inviting me to photograph your upcoming birth! Hiring a birth photographer frees up your support people and ensures you get those important moments captured. Birth & labor are very unpredictable and therefore these are not typical portrait sessions. The lighting may be dim, and planning what’s going to happen can be difficult. I am sensitive to your needs as a laboring woman and understand my role is to document quietly and unobtrusively. Having been on both sides of the birth process, I also understand which special moments you may want and how to ensure that they are captured forever as well as a little extra guidance and support.
 


Below are some guidelines to ensure that I can give you the best experience possible. Please read and then provide your signature.
Your birth session includes:

•a mini maternity session to discuss YOUR expectations

•a maximum of 10 hours of photography for labor, delivery, and post delivery

•downloadable gallery of images(most images will be B&W)
•slideshow set to music
**
In most cases my time begins when I arrive at your birthing facility (when you are in active labor) and ends 1-2 hours after birth. In the event that your labor & delivery process lasts longer than 10 hours, I reserve the right to end my services.  If I leave and come back, I do not count that time towards photography time.

P A Y M E N T & L O G I S T I C S
Keep in mind that fee also covers everything “behind the scenes”: our
time & travel, on-call arrangements, babysitting fees, and editing time.
The total for your birth session is $450
payment must be received in full within a month of your due date.  $100 of this is a non-refundable retainer fee to hold your date at the time of booking.  No other births will be scheduled 4 weeks before or 1 week after.
“It’s Time!”
Please contact me as soon as you *think* you might be in labor so I can begin making plans to be there.
Even if it’s 2 a.m. Even if it’s a false alarm, I’d much rather be ready to roll than to miss the event!
It is also helpful for me if you check in after doctor’s appointments in the weeks before labor and let me know how things are progressing and/or if there will be any changes to your initial birth plan.
Have someone contact me again when it’s confirmed that you’re in labor (when you’re about 5cm), and I will start making my way to your home, birthing center, or hospital.

C O N T A C T  I N F O R M A T I O N & L O C A T I O N
name
street address
city
state
zip code
phone number(s)
email address
due date
labor partner’s name
phone number
birth location
street address
city
state
zip code
labor & delivery floor/location
special instructions for “after hours”

T E R M S & C O N D I T I O N S


Birthing Facility Guidelines
Please confirm that photography is allowed at your birthing facility beforehand. Please also know that we will be limited by the guidelines (if there are any) of the facility and/or the delivering doctor/midwife. Negotiation for moderation of the guidelines is your responsibility. If you’re planning a birth at home or in a birthing center, please check with your midwife AND your back up hospital in case of a transfer.
I try to be unobtrusive and document the birth as best as we can with the available lighting. No props, no flash
(unless absolutely necessary and I will ask mom’s permission first), no posing, etc. Because of this, I may have low light situations and images may be more raw, perhaps with a bit of film grain or motion blur. Most images will be in black and white.


Cancellation
Since the timing of births is so unpredictable, I cannot guarantee that I will be able to make the birth. If I can make it (due to unforeseen reasons such as illness, weather, etc.) monies paid will be applied toward a baby first year with a fresh 48 session included.
If I cannot provide coverage as a result of your actions or due to circumstances beyond anyone's control, all monies paid will be applied toward a Fresh 48 and baby first year. Examples of this include, but are not limited to: failure to provide adequate notice of the baby's birth; an unexpected transport for a c-section; a dramatic change in the birth plan.
If you decide to cancel my services for any reason, please let me know at least 30 days before your due date. Your initial deposit is non-refundable in this case, but any other monies paid up to this point will be fully refunded.
I take the utmost care with respect to the post-production and delivery of all photographs. However, in the event that I fail to comply with the terms of this agreement due to any event or act which prevents the delivery of the photographs from the birth, our liability to you is limited solely to a refund of all money paid.
 


Copyrights
I reserve the right to use any image for display, publication, or other purposes, however I will honor any requests by the family for using, or not using certain images when necessary. With this birth package you will receive a print release that allows you to reprint any images for personal use. You may not sell these images or use them for any commercial use without the written approval of the photographer.


Signatures
Signed
date
Pink Toenails Photography - Traci Gassen
date